Often people waiting for the arrival of a parcel in their name are faced with various life circumstances that do not allow them to pick up the arrived parcel on their own. This problem can be solved by issuing a power of attorney for a friend or relative who can pick up the shipment. Taking into account this fact, it will be useful for many people to learn how to receive their parcel by proxy at the post office and whether such a document needs to be certified by a notary.
Is a handwritten power of attorney acceptable?
Today, for accepting parcels, parcels and registered letters at the Russian Post office, a handwritten power of attorney is quite suitable. At the same time, in order to correctly write a power of attorney by hand, it is recommended to first visit any nearest branch of the postal operator, where you can get a sample of filling out such a document. This will not only speed up the process of compiling it, but also eliminate the possibility of errors that make it impossible for a third party to accept the parcels under guarantee.
You can also find a sample of filling out a power of attorney to receive parcels and other postal items by a third party on the official website of the Russian Post: pochta.ru.
About powers of attorney for mail to receive postal items
A mandatory requirement for the content of a power of attorney to receive registered letters and other postal items is to indicate the date of its preparation. If the date is not indicated in the power of attorney, then, in accordance with Article 186 of the Civil Code of the Russian Federation, it is considered void and does not entail the transfer of any rights to the representative.
But its validity period, contrary to popular belief, is not necessary to indicate. In accordance with Article 186 of the Civil Code of the Russian Federation, any powers of attorney, including powers of attorney to receive parcels and other items, made without specifying a validity period, are considered issued for 1 year.
A correctly drawn up power of attorney for receiving mail should enable a third party, with whom the representative will enter into legal relations on your behalf, to identify your identity (by last name, first name, patronymic, date of birth, identification document details, information about place of residence) and identity trustee (based on similar parameters). In addition, the specified third party must find out from the power of attorney exactly what scope of rights you are transferring to the representative, that is, what actions the counterparty can perform. If a third party (in our case, the post office) carries out actions through your representative, but such actions are not expressly provided for in the power of attorney, no rights or obligations arise, and the third party will be responsible for such actions. Therefore, it is very important to formulate the instructions correctly and completely.
It should be noted that if a power of attorney is needed to receive mail on behalf of a minor citizen, then, of course, it will not be issued by him personally, but by his legal representative - a parent or adoptive parent.
A power of attorney to receive a parcel, etc. can be drawn up as an independent (separate) document, or it can follow from the meaning of the agreement concluded between the principal and the representative. This provision is reflected in Part 4 of Article 185 of the Civil Code of the Russian Federation. This means that if your representative provides you with representation services under an agreement, which in particular provides for his obligation to receive mail on your behalf, then you do not need to issue him a separate power of attorney to receive mail.
It should also be noted that one power of attorney for receiving postal items can be issued simultaneously to several representatives, which is most important for legal entities. In this case, when filling out the power of attorney form to receive mail, you can indicate both individual instructions for each representative, and general ones for everyone.
We provide a sample of how the power of attorney form for the Russian Post and other communications organizations can be filled out below.
Sample of drawing up a power of attorney
Despite the fact that the originator can write a document to accept the parcel in free form, the following data must be indicated:
- The exact date of drawing up the power of attorney. Without its indication, the document will be considered void from a legal point of view.
- Validity period of the document. True, it is far from necessary to indicate this parameter, since any power of attorney will be valid for at least one year from the date of preparation. But if this parameter is important for the principal, then he can indicate the validity period of the document at the very bottom.
- Full name of the compiler and authorized representative, along with other passport data, as well as registration information.
- The subject of the power of attorney (what exactly the author entrusts to the other person). In a specific case, you can indicate that an authorized person can pick up any postal items or, for example, only parcels.
- Below is the signature of the compiler with its transcript.
Important! The paper must be written in legible handwriting so that the post office employee can decipher its contents. Therefore, to simplify the preparation of the document, you can simply print it on your computer and print it out.
Contents of the document
The power of attorney is drawn up according to the developed model of a specific organization in a free format
. No one forbids using a letterhead, but it is not a prerequisite.
It also does not matter which organization provides postal or any other - the power of attorney to receive a parcel or letter is drawn up in the same way.
It is enough to take a standard printed sheet of A4 format and print on it the text with the heading “Power of Attorney” with the following information
:
- basic information about the principal;
- information about the authorized person;
- the main text, which briefly describes the essence of the functions assigned to the principal;
- validity period of the document;
- signatures of the principal and the trustee, sometimes a seal.
When drawing up a document on behalf of a legal entity,
first of all, information about the principal is indicated with the full name of the organization and clarification of the form of business, job title, full name of the person on whose behalf the document is issued.
Information indicating the basis on which the organization operates (Charter or Regulations) is mandatory.
Next, information about the person to whom the action is entrusted is indicated: full name, number and series of the passport, date of issue and by whom it was issued.
After this, the purpose of issuing the power of attorney is formulated, indicating information about a specific post office.
A document can have a different validity period - from one-time use to unlimited. If such a period is not specified, then the current calendar year is considered by default.
In addition to the signatures of the principal and the trustee, it is advisable to affix the seal of the organization. This point is not mandatory, but the post office may require it.
example of filling out a power of attorney to receive mail addressed to the management of the enterprise in .doc (Word) format
Who can certify a power of attorney
We should also talk about who can certify a power of attorney to receive a registered letter by mail or parcel post. It is enough to certify such a document with the signature of the principal. True, in some cases, for example, to accept valuable shipments, this will not be enough. Therefore, it may be necessary to have the document certified by a notary. As an alternative, you can also contact the head of the post office where the parcel will be issued, since he also has the right to certify the power of attorney for receiving parcels. In this case, the originator and the authorized representative will need to have passports with them to confirm their identity.
Before contacting a notary with a request to certify a document to receive shipments, it is recommended that you first familiarize yourself with the cost of this service. Prices at notary offices may vary significantly, but for the post office it will not matter which notary certified the paper itself.
Who can trust the right to receive mail
Every citizen of Russia can draw up a power of attorney to receive correspondence at the post office if he or she is over 18 years old. Organizations also formalize it, and almost any of its employees can be trusted.
Sometimes they draw up a document with the right of subrogation, but it must be verified by a notary. By law, it is not prohibited for companies to give the right to collect correspondence to several people.
The person who will pick up the correspondence will each time need to present his passport and the original document confirming his right to pick up the item. A copy will not work.
Is it possible not to certify a power of attorney?
Many people, concerned about the issue of drawing up a paper giving the right to another person to receive parcels, are interested in whether it is necessary to certify a power of attorney to receive mail. It’s worth noting right away that if we are talking about receiving a regular letter or parcel at a Russian Post office, then such a receipt does not necessarily have to be certified by a notary. It will be enough to simply draw up the paper itself by hand in free form, but indicating all the necessary information (passport details of the principal and authorized representative, date of preparation, and so on).
True, if we are talking about the need to receive a letter and parcel or parcel with a declared value, then such items are issued to third parties only if they present a power of attorney certified by a notary.
How to receive a parcel by mail
You won't be able to receive the parcel without a passport!
In fact, receiving a parcel at the post office is not so easy now, because they send a special notification that you need to fill out and enter your passport information.
It would seem that this is so difficult. But a person does not always have a passport or any other identification document with him. And because of this, you have to either go to the post office several times, or postpone receipt until a more convenient moment.
But if everything is simple with a forgotten document, then it often happens that the recipient is simply not in the city at the time the notification of the parcel arrives. And here it will be much more difficult to get it. Many people think that by simply presenting the passport of the person in whose name the parcel arrived, it will be given to them. In reality this is not the case. Postal workers can only give a parcel to a person with a power of attorney, which is drawn up in accordance with all the rules.
Many people are dissatisfied with this system because they have to write a power of attorney for their spouse just to receive, for example, a watch ordered on Ali Express... To receive a package by mail without any problems, you must:
- Fill out the notification. Moreover, it is advisable to do this at home, because postal workers in most cases are unhappy with absolutely everything and can once again be rude and simply not give you a pen.
- Find out the exact opening hours of the post office
- Take your passport with you
- Stand in line, which happens often, because the flow of people at the post office, especially in the morning and evening hours, is large
- Show notification and receive your parcel
On the one hand, it’s easy to receive a parcel, but almost everyone doesn’t like mail, because instead of ten minutes you have to wait in line.
How to receive a shipment for organization
A person also has the opportunity to receive a letter by mail to the organization. The preparation of such a document for receiving parcels and other items instead of a commercial organization is carried out indicating the following information:
- At the top is written the title of the paper “Power of Attorney” indicating the rights that are transferred to the authorized person. Next, indicate the date and city in which the document is drawn up.
- Below is detailed information about the principal: the name of the legal entity and its organizational and legal form, the name and position of the head of the organization or any other authorized person issuing a power of attorney to receive parcels, instead of the organization.
- Next, indicate the name of the document (charter, regulations) according to which the person acting as the drafter acts.
- At the next stage, the data of the authorized person is registered (full name, passport details, place of registration).
- After this, information is indicated for what purposes the power of attorney is issued (in a particular case, “to receive a parcel instead of an organization”), as well as the name of the postal service from where the authorized person can receive postal items. You can also add information about other actions and rights that are transferred to the trustee.
- Once all the basic required information has been provided, you will also need to indicate the validity period of the paper. It is also important to remember that a power of attorney can be one-time or valid for a certain period of time (month, year). If the validity period of the receipt for receiving parcels instead of the organization is not specified, then this document will automatically be valid for a year from the date of its preparation.
At the very bottom of the document the signature of the principal and the authorized representative is placed. In this case, the receipt itself is additionally certified by the seal of the legal entity on whose behalf it was issued.
To receive, instead of organizing a parcel, a person who has a receipt with him will also need to take with him a passport to identify his identity.
Rules for registration and certification
Of course, there are a number of rules that must be followed when drawing up a document.
Notarized power of attorney
The power of attorney includes a list of rights. The authorized representative has the right to receive letters, parcels, and funds. It is executed exclusively by a notary. To draw up the document, you need to have your passport and the passport of the person for whom the power of attorney will be issued. The notary himself will finalize and correctly draw up the document, but will require a fee for this.
Certification by mail
The ability to certify a power of attorney is provided at each post office. A notary is not required to draw up such a document. Use a single form, fill out a simple form, and then contact the post office. At the post office, ask the staff for help in certifying the document. Take your passport with you.
A power of attorney certified by the post office allows you to receive any items except money.
The procedure is absolutely free, employees have no right to demand money! You can also issue a power of attorney to receive a parcel at China Post. The service is provided specifically for users of the aliexpress online store.
Power of attorney to receive mail, certified by the organization in which the principal works, studies or is undergoing treatment
This is a unique type of power of attorney, because under certain circumstances the principal can issue a power of attorney to the teachers of the educational institution in which he receives his education, to the administration of the organization for which he works, or even to the attending physician who serves him in the hospital.
Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues. Find out more here.
The power of attorney is drawn up in the same simple form, after which it is handed over to the head of the organization (school, university, hospital, etc.) to certify the signature. It is not always possible to reach the head of the organization.
Because of this, they prefer to contact a local lawyer, relying on paragraph 3 of Article 185.1 of the Civil Code of the Russian Federation. A lawyer will always tell you and show you how to fill out an application correctly without violating the rules, including the internal rules of the organization.
The document certification service is free.
If the power of attorney is not certified, the authorized person has the right to:
- receiving letters and parcels, telegrams and parcels;
- receiving shipments that are not declared valuable.
Remember! Without certification, it is impossible to receive financial resources, be it a pension benefit or a simple transfer of money by post.
Sample power of attorney to receive a parcel 2020
_______________ "___"___________20____
I, _____________________________________________________________________ (last name, first name, patronymic)
_____________________________________________________________________
(registration address, passport details)
I trust_______________________________________________________________
(last name, first name, patronymic)
_____________________________________________________________________
(registration address, passport details)
to receive the parcel addressed to
___________________________________
at the department
(last name, first name, patronymic of the recipient)
connection No.
_______
city
___________
and sign all documents necessary for
fulfillment of this order.
I certify the signature of the authorized representative ___________________.
This power of attorney is given for a period of _____________.
Signature of the principal __________________________.
Hand signature________________________________________________________________ (Last name, first name, patronymic)
is certified_______________________________________________________________
(position, surname, name, patronymic of the person certifying the signature)
“____”_______________20___
_______________________ (Signature stamp)
Important nuances about the power of attorney
A few more points you need to know about the document in question. It may be cancelled. The form of such cancellation is not provided for by law. However, it appears that there should be appropriate notice to the post office where the power of attorney is to be applied.
In certain cases, the document ceases to be valid. This, as stated above, is the death of the principal. Cancellation and expiration also constitute termination. Other grounds for termination: death of the trustee, liquidation of the principal organization, recognition of the principal or his counterparty as insane, and others.
Thus, a power of attorney is an important and necessary document that should be prepared in advance and executed in accordance with legal requirements. The need to issue a power of attorney can arise quite unexpectedly, so it is always better to keep the form of this document at home, so that at the right time all you have to do is fill it out and take it to an organization that can certify it. In turn, knowledge of the above information will make it easier to complete this action and will resolve many possible questions that arise for a person who needs to receive a parcel at a post office.
