How to write a letter to the minister? The procedure for writing appeals to high-ranking officials is not much different from the general rules for writing letters to state bodies and local governments. Such messages are considered in accordance with Federal Law No. 59-FZ. The same law also specifies the requirements for written appeals.
For obvious reasons, the texts themselves are the least unified and stereotyped. Therefore, the main difficulties for citizens arise at the stage of presenting the problem itself and the reasons for the appeal.
Design rules
As with any other similar correspondence, you first need to draw up the header of the document. Since the sender can be an individual, a team or an organization, the header of the application can take different forms.
If the addressee is an individual or a group of individuals, the following details are indicated in the upper right part of the sheet:
- to whom the document is addressed, for example, “Minister of Education and Science of the Russian Federation O.Yu. Vasilyeva";
- Below you can indicate the Deputy Minister “Deputy Minister of Education and Science of the Russian Federation V.V. Pereverzeva";
- Full name of the sender “From Petrov P.P.” or the team “From a group of teachers of GBOU Secondary School No. 292, St. Petersburg”, at the end of the letter the surnames, initials and signatures of all members of the team are noted;
- postal address, place of residence, and e-mail.
If the sender is an organization or institution, usually the following details are indicated in the upper left corner of the page:
- organization logo;
- full name of the organization;
- mailing address;
- telephone, fax, e-mail;
- at the end of the document in the lower left corner with a signature, the director of the institution “Director of the Lyceum “Physical and Technical School” P.P. is noted. Petrov."
In both cases, the date is placed at the bottom right of the page.
Each individual prop element must begin on a new line.
How to write a letter of appeal
We ask you to consider the actions of traffic police officers in the city of Pyatigorsk, Stavropol Territory. So, on April 26, 2020, at approximately 23:40 on Kirov Avenue, opposite house No. 67 in the city of Pyatigorsk, my friend and I observed such a moment as a traffic police patrol car, Hyundai Solaris, registration plate U 40-03 26, stopped an Audi A7 car. registration plate M002AE-26 black, which was in a circular film covering. A driver unknown to us got out and sat down in their patrol car. After about 5-7 minutes, he got out of the patrol car, got into his car and drove away at high speed. After this, about 5 minutes passed and a traffic police officer with the rank of police major got out of the patrol car and went to the nearest trash can and threw the crumpled papers there and then left the place. After he left, we approached this trash can and saw two protocol forms there; 1) Protocol on the prohibition of the operation of land vehicles, number 26 ШШ 004565; 2) Protocol on the detention of a vehicle, number 26 PZ 004690; in which it is not clear that it is written, and along with copies of protocols, and as they say traffic police officers, strict reporting forms, but based on the actions of this employee, I think that there is no and they see a violation of the law. Similar cases have happened before, copies of protocols were burned, copies of decisions that drivers who violated traffic rules should have received, and where there are video recordings as evidence. Also, in similar cases, we turned to the head of the traffic police, police lieutenant colonel for the city of Pyatigorsk, Alexander Evgenievich Frolov, but he answered us “in words” that official checks are being carried out and these employees will definitely be punished, but everything continues as it was before and there are always no there have been no changes in the area of traffic police work, and the head of the traffic police, A.E. Frolov, is aware of all violations of the law committed by traffic police officers, but no measures are taken by them. We also asked the same question to the deputy head of the traffic police in Pyatigorsk, police lieutenant colonel Vladimir Vladimirovich Khorogrov, but he answered us: deal with your problems yourself and escorted us out of the building of the traffic police in Pyatigorsk. We sent the above protocols to the Prosecutor General's Office of the Russian Federation. of the city of Moscow to check and identify violations in the actions of a traffic police officer and whether the protocol data that ultimately ended up in the trash bin is genuine. We believe that these are violations of the Code of Administrative Offenses of the Russian Federation, and the law on police, and where there is a corruption component in the actions of these traffic police officers, as well as the exercise of weak control over the work of the traffic police by the head of the traffic police, A.E. Frolov, and the deputy head of the traffic police, V.V. Khorogrov. We ask you to objectively understand and conduct an internal inspection of this fact and bring these traffic police officers to justice under the law, and check how the head of the traffic police, Frolov A.E., actually conducts internal inspections for similar and similar violations by traffic police officers in the city. Pyatigorsk, and whether the above protocols are valid. We have made many appeals to different structures of the Ministry of Internal Affairs, but there is no result since the wife of the head of the traffic police, A.E. Frolov, works as a federal judge in the city of Essentuki, Stavropol Territory! If possible, bring this issue to the general council and television! We want the traffic police in Pyatigorsk to work according to the law and without any cronyism! We hope for your support!!!
How to present a message correctly
To begin with, the text can be titled, for example, “Dear Olga Yuryevna!”, or, if its essence boils down to some sentences, “Letter of Recommendation.” The presentation itself should consist of logically connected introductory and main parts.
The introductory part indicates the reason for the application. This is an event or circumstance in connection with which a letter is written. The main part includes a complaint, suggestion or statement based on the introductory part. This structure makes the text easier to understand.
From a composition point of view, the text should be divided into paragraphs. Each new thought should be separated by a paragraph. At the beginning of the paragraph, its topic is defined, then the main information is expressed. At the end of the paragraph, comments are given that summarize the essence of the paragraph. Such categories also make it easier for the reader to understand the text.
Which letters are not considered?
A message to the ministry will not be considered if it contains:
- the sender's last name and first name are missing;
- there is profanity, insult;
- there is a threat to the life, health and property of the official and his family;
- There is a question, the answer to which has already been given to the sender earlier.
It is also impossible to send appeals regarding court decisions, since any interference in judicial proceedings is prohibited by law. The executive and legislative branches act independently of the judicial branch.
It is best to familiarize yourself with the rules for receiving and processing applications on the website of a specific ministry. For example, in accordance with the Law of the Russian Federation “On State Secrets,” correspondence containing information about state secrets cannot be sent to the Ministry of Defense.
Sample
An example of an application from a group of people:
Basic rules for correspondence by e-mail
Use your work email address only for its intended purpose.
Pay attention to the name of the mailbox. Do not use incorrect names when working, such as “baby”, “superman”, even if they are indicated in English transcription
Always fill in the “subject” column, otherwise your letter may end up in spam. Descriptions like “plan”, “list”, “commercial proposal”, “report” will not work. There may be quite a lot of similar letters in your recipient's inbox. Be as specific as possible about what your message is about. Don't use more than five words. Capitalize your subject. There is no need to put a period at the end.
If you are replying to a previously received email, be sure to remove the “Re” in the subject line.
Linguistic and stylistic features
The basic rule for writing a letter to the minister is a specific statement of the issue. Therefore, you cannot write such a document in a state of emotional outburst, anger or excitement. Otherwise, the text will turn out to be chaotic and difficult to understand. Each written sentence should be perceived unambiguously by the reader. If the question suggests any dates, places, names, they must be indicated exactly.
The text should be concise but complete. If the statement contains a request, it must be expressed tactfully using any derivative form of the verb “to ask.” It is necessary to address any official or minister in a respectful tone.
Etiquette and literacy
Never forget about politeness.
As already emphasized above, it is important if you are interested in business correspondence. Phrases such as “glad to cooperate”, “thank you for your attention”, “I apologize for disturbing you”, “we will be glad to see you”, “would you like to join us” and others . The last two, by the way, refer more likely to invitations to corporate celebrations than to a business letter
Always, as a sign of respect, add “please,” “thank you,” “would you be kind,” etc. to phrases where appropriate.
Human literacy is no less important in the process of writing business letters. More precisely, if you make even one elementary mistake in the process of creating a letter, we can say that the interlocutor will form a completely different opinion about you than the one you expect
Therefore, try to write as competently as possible and check everything several times. If you don’t know how to find errors and correct them yourself, use the services of a proofreader or specialized services. It's very simple, but it will allow you to be confident in your text.
Methods of sending a letter
You can submit your appeal to the minister in any convenient way.
Internet receptions
The fastest way to submit an application is by going to the official website of the relevant ministry. Next, you need to go to the Internet reception section and fill out all the fields. Then, in the appropriate field, state the essence of the application. The text of the message should not exceed 2 thousand characters.
Digital photographs, videos, and audio files are allowed as additional materials. Their size should not exceed 5 MB.
During the consideration, the information contained in the application is not disclosed. But, after the response is received, the appeal can be published on the website.
Used when the text is too long. To ensure that the correspondence has been transferred to the ministry, it is necessary to mark on the envelope that it is a registered letter with notification.
Personal transfer
The Deputy Minister or the director of the department carries out personal reception of citizens in accordance with the schedule, which is posted on the official website of the ministry. The reception is held in special rooms equipped with computers and office equipment. The application submitted during the reception will be registered and considered in accordance with Federal Law No. 59-FZ. A citizen must have a passport or other identification document with him.
First thing you need to know
So, before writing a letter of appeal, you need to understand on what principle this document is drawn up. Well, when writing such a paper, you must follow absolutely all the rules of business correspondence. The first thing you need to learn is to use a formal writing style. It is important to think about the content in advance, compose it convincingly, clearly, logically and understandably. An example of a letter of appeal is a text, the essence of which is stated briefly and optimally. The maximum document length is one page. The main task of a person is to attract the attention of the recipient and interest him in his problem. It is necessary that the recipient immediately makes a decision after reading the message. The letter of appeal should be very significant. The sample is a text in which the author’s position is clearly stated and supported by more than one fact and evidence. It is necessary to consistently present your questions and requests. There is no point in mixing everything together. And, of course, at the end it should be emphasized how important this message is.
Terms of consideration
Appeals to the minister are considered in accordance with Article 12 of Federal Law No. 59-FZ. According to this article, applications are registered with the ministry within three days and then reviewed within 30 days.
The department reviewing such correspondence may request additional information and also has the right to clarify the accuracy of information about the applicant. In this case, the review is usually delayed for another 30 days.
Important subtleties when drawing up an appeal
The appeal can be sent to two or three authorities at once, putting the appeal in the header.
It is worth noting the need to write appeals and statements in accordance with 59-FZ. This law is not lengthy or readable. But it is very important for drawing up the document.
Obscene and obscene words in messages are not allowed. It is important to take this into account. When indicating requirements at the bottom of the request, do not write “I demand.” First of all, it sounds very funny. Secondly, it's pointless. If the corresponding answer is not given once, then you should write another, but already corrected one. There are many gaps and conflicts of norms in the legislation. Therefore, it is important to find the laws and regulations correctly. It's not difficult if you turn on your brain and approach the matter correctly.
Address in Russian. Examples and types of requests
The address states to whom the speech is addressed. This word or phrase denotes which the author is referring to. The address can refer to both an animate person and an inanimate object.
And we, professor, have been looking for you for a long time.
Thank you, heart, that you know how to love so much!
Oh, you vile glass! You're lying to spite me. (A.S. Pushkin)
Rus', where are you going? (N.V. Gogol)
Show me Moscow, Muscovites! (A. Rosenbaum)
The appeal is not part of the sentence. It can appear at the beginning, in the middle and at the end of a sentence. In writing, addresses are always distinguished by punctuation marks, and in speech – by intonation.
The main purpose of the address is to attract attention, although sometimes the address can also express an attitude towards the interlocutor:
My dear, forest sun, where, in what parts will you meet me. Yu. Vizbor
Are you and you an address or a subject?
The personal pronouns you and you are most often subjects in a sentence, not addresses.
You, prince, are my savior, my mighty deliverer. (A.S. Pushkin)
Sometimes, however, they can be appeals or be part of appeals.
Hello, my handsome prince! (A.S. Pushkin).
Article source: https://www.anews.com/p/110610016-obrashhenie-v-russkom-yazyke-primery-i-vidy-obrashhenij/
Structure
This aspect is also of great importance. Composition is important when writing a letter of appeal. The sample is standard. In the upper left corner, put the date of application. On the right - indicate where and to whom the letter should be addressed. This may be the name of a company, institution, government agency, full name of an individual, etc. Just below, write your details: full name, address, telephone, e-mail - the more information, the better. It is advisable to type the text on a computer, and if you decide to write by hand, then be sure to use legible handwriting.
Brief and common messages
The appeal can be short – consist of one word. The address is not a member of the sentence, but it can have dependent words, that is, it can be common.
You shouldn't be chasing cheapness, priest. (A.S. Pushkin)
Guys! Isn't Moscow behind us? (M.Yu. Lermontov)
Comrade, hold the rifle, don’t be afraid! (A.A. Blok)
Bless every work, good luck. (S.A. Yesenin)
Examples of common requests
Priceless friend, what is the human heart? (I. Goethe)
Forget, my dear comrade, discord is funny and useless (A.S. Pushkin)
How I loved, my majestic Caucasus, your sons’ warlike morals. (M.Yu. Lermontov).
I love the sadness of your expanses, my dear land, Holy Rus'. (F. Sologub)
I give all my sonorous power as a poet to you, attacking class. (V.V. Mayakovsky)
Come on, sing us a song, cheerful wind. (V. Lebedev-Kumach)
Several requests can occur in a row:
Mom, sisters and comrades, I’m sorry - this is not the way (I don’t recommend it to others), but I have no choice.
One sentence may even contain several addresses directed to the same addressee, one of which only names the listener, and the other evaluates:
Go, darling, Ilya Ilyich! (I.A. Goncharov).
Formulation
Many people find it difficult to formulate their wishes or requests. Well, there are a few rules here. First, demands should be avoided. It's better to use more persuasion. The addressee must understand that it is beneficial for him to fulfill the request. You can hint to him about his interest in this matter. The appeal should end on an optimistic note, encouraging action, but as correctly as possible. It’s better to show that the answer means a lot and you can’t wait to get it as soon as possible. And, of course, everything must be signed. After this you can send. All that remains is to wait for an answer.
Source of the article: https://fb.ru/article/204690/pismo-obraschenie-obrazets-zapolneniya-stilistika-i-forma
What are the types of appeals?
The address most often serves as a noun in the nominative case or another part of speech in the meaning of a noun - an adjective, participle, and so on.
Tell me, grandfather, how long have you arrived?
Mourners, get out of the car!
Addresses can be proper names of people, names of animals, names based on degree of relationship, profession, occupation, rank, nationality, age, etc.
Call for you, Ivan Ivanovich.
That's right, Comrade General!
Hey guys, how to get to Lenin Street?
Have mercy, lady fish. (A.S. Pushkin)
Follow me, reader! (M.A. Bulgakov)
The names of objects and inanimate nature, geographical names can be references. In this case, personification occurs - inanimate objects are endowed with human qualities.
Moscow, Moscow. I love you like a son, like a Russian - strongly, passionately and tenderly! M.Yu. Lermontov
Make noise, make noise, obedient sail, Worry beneath me, gloomy ocean. A.S. Pushkin
